MISSISSIPPI JUNIOR PAINT HORSE CLUB RULES & BY-LAWS

REVISED JUNE 2003

MJPHC BY-LAWS

ARTICLE I: Name, Purpose and Location

Section 1: Name

(A)The name of this club shall be the Mississippi Junior Paint Horse Club(MJPHC). It is the junior division of the Mississippi Paint Horse Club(MPHC)and shall operate within the scope of the by-laws,rules,and regulations of the American Junior Paint Horse Association(AJPHA) and the Mississippi Paint Horse Club.

Section 2:Purpose

(A)The purpose of this club shall be to promote the owning and showing of Paint Horses by youth, to imporve and develop leadership skills in young people, to pormote good horsemship and good sportsmanship among youth, and to encourage high moral character in all youth.

Section 3:Location

(A)The principle place of business for this club will be Jackson,Ms and shall cover the State of Mississippi,although its members shall be from any state and the principal place of business shall be the address for the current Youth Director, but business may be carried out at any place convenient to the participating officers and members.

ARTICLE II: MEMBERSHIP

Section 1: Membership Requriments

(a)Members of this club must be 18 years of age or younger, not married or divorced.

(b)Fees will be $5.00 per youth per calendar year. This fee is due and payable beginning January 1 of each year and will expire December 31 of the same year. Any delinquent membership may be reinstated simply by paying one’s current year dues. Points earned during any delinquency will be lost.

(c)Membership in the MJPHC is considered a privilege and can be revoked if disregard is given to rules and regulations set by the club.

ARTICLE lll: OPERATIONS

Section 1:

(a) The general membership will meet at least once a year at a time and place to be set by the Board of Directors.

(b) Notice of all meetins will be placed in the MPHC newsletter, sent by mail to each youth,or each youth family will be called. At least five days notice should be given.

(d) At any meeting of the membership held in accordance with the foregoing provisions of procedure,(see MPHC By-Laws Article VII), the members in attendance shall constitute a quorum.

ARTICLE IV:OFFICERS and BOARD of DIRECTORS

Section 1: Officers

(a) Elected officers of the club shall be President, Vice-President, Secretary/Treasurer, and 8 district directors. All officers must meet membership requirements as stated in Article II, Section I.

(b) Terms of office shall be one year, from January 1 through December 31 following the year elected.

(c) The Board of Directors of the club will consist of President, Vice-President, Secretary/Treasurer,last elected President, all directors elected for the current year, any AJPHA National Director from Mississippi, and the MPHC Youth Director.

(d)Any vacancy in any office shall be filled by appointment by the Board of Directors for the unexpired term. Vacancies of directors must be filled from their respective distric unless the director was elected on a state-wide basis.

(e) If in any year the total membership of the club does not warratn or need 8 directors, the club may choose to elect one director from each district or 2 state-wide.

(f) The state will be divided into 2 districts for the election of the directors.(See MPHC By-Laws Article III, Section 1).

(g) The Officers and Board of Directors should meet at least three times a year, preferably before the general membership meeting and once before the World Show trip. Any officer or director missing 70% of scheduled meetings will be asked to resign.

Section 2: Officer Duties

(a) President - The President shall preside at all meetings of the Board of Directors and general membership meetings. The President shall see that the by-laws, rules, and regulations of the club are enforced.

(b) Vice-President - In the absence of the President, the Vice-President shall have the powers and shall perform the duties of the President.

(c) Secretary/Treasurer - The Secretary/Treasurer shall record the minutes of all membership,director, and executive committee meetings. He or she will keep any pertinent documents, letters,newsletters,etc. sent or received by the club. He or she will keep monthly financial satements, furnished by the Youth Directoer, to present to the club at their regular meetings.

ARTICLE VI: Committees

Section 1: Executive Committee

(a) The Business and property of the club shall be managed and controlled by the Board of Directors and Executive Committee. The Executive Committee shall consist of the President, Vice-President, Secretary/Treasury,Youth Director and two elected adult advisors. The Executive Committee should meet at least 3 times a year to set policy and give direction to the club. The two adult advisors should be members of the MPHC and should be elected by the youth membership.

(b) The two adult advisors of the Executive Committee along with the Youth Director will sesrve as the verbal link between the MJPHC and the MPHC. They will assist the Youth Director in setting up clinics,field trips, seminars, social activities, community service projects, or work schedules. The adult advisors will serve one year terms.

(c) The Executive Committee will oversee the annual elections of officers and directors to ensure that the elections are completed before December 31 of each year so that the information needed by the AJPHA can be turned in in a timely manner.

ARTICLE VII:DISSOLUTION

(a)If the MJPHC ceases to exist due to lack of participation or commitment, the May show will convert back to the MPHC and any MJPHC money will be turned over to the MPHC Board of Directors.

MJPHC RULES

ARTICLE I: Club Finances

Section 1: Fund Raisers

(a) The goal of The Mississippi Paint Horse Club(MJPHC) fund raisers,including membership fees,proceeds from the May Youth Show,raffles,auctions,etc. will be used to have operating money for any and all club projects, possible special awards,and the World Show trip.

(b) It is not mandatory that a member participate in all fund raisers to be included in group activities; however,youth are strongely encouraged to participated in all youth club functions.

Section 2: Checking Account

(a) The MPHC will set up and maintain a seperate checking account for MJPHC funds. The MPHC Treasurer will be the administrator of the account. The Youth Director will be reimbursed for any expenses she/he incurs operating the MJPHC.Receipts on all purchased must be turned in to the MPHC Treasurer with an itemized explanation of what expenses

were for. All purchases should be directly related to the opeation of the MJPHC.

(b) The Youth Director will furnish a monthly financial statement to the Secretary/Treasurer to be available at all meetings.

ARTICLE 2: APHA YOUTH WORLD SHOW

Section 1:World Show Expenses and Reimbursements

(a) To be eligible for reimbursement money for expenses incurred while participating in the Youth World Show, whether in Horse Judging, Team Tournament, or in any youth classes, the youth must meet the following requirements:

(1) The youth must be a member of AJPHA, MPHC, and MJPHC.

(2) The youth or youth’s family must help in all fund

raisers, including the May show.

(3) The youth must show under 8 judges before the Youth

World Show, unless the youth’s only participation is

in Horse Judging.

(4) The youth or youth’s family must help operate the

Mississippi booth at the Youth World Show.

(b) Club monies to be used for Youth World Show expenses will be re-imbursed to the contestant as follows:

(1) Judging Team entry fee(s)will be paid.

(2) Team Tournament entry fee(s)will be paid.

(3) Stall fees for horses to be used in any youth classes

or Team Tournament classes will be paid.Youth Director

will make stall reservations;however, all stalls will be

for in advance by the youth. MPHC will not pay for any

stalls in advance, youth will be reimbursed when they

arrive at the show with their horse/horses.

(4) Remaining available monies will be divided equally

among the youth/youth families participating in the

Youth World Show, whether in Horse Judging, Team

Tournament competition, or any youth classes--not to

to exceed $500.00 per youth family.

(5) No monies will be paid out to the contestant prior to the

Youth World Show. All fees(stalls,team tournament,

judging team, etc) must be paid by the contestant(s).

Ater competition the youth will receive reimbursement

per MJPHC Rules Article 2 Section 1-4.

(6) Youth Director will need cash or money order from each

contestant to make arrangements for stalls,fees,etc.

Section 2: Team Tournament

(a) Decisions as to the placement of youth on the Team

Tournament will be based on the Mississippi points,

with the final decisions being made by the Youth Director

and Youth Officers. However, if a youth desires a place on

the Team Tournament that is not eligible for reimbursement

money, that youth may do so if there is no objection from

the club.

(b) In the event a Youth Team is not available for participation

in the World Show due to lack of participation or the World

Show being held too far a distance away to be feasible to

make travel plans, fund raisers may continue in that year.

A youth going to the World Show in a year that these

conditions exist who has met the previously stated

requirements may be financially assisted by a sum no less

than $250.00. All other monies collected will be used for

club projects.

Tournament or Horse Judging, any monies collected will go

to club projects.

ARTICLE 3: YEAR AWARDS AND POINTS

SECTION 1:

(a) You must be a member of the MPHC, MJPHC AND AJPHA to receive

any youth year end points and awards.

(b) You must show under 70% of total judges for the year(14)in

at least 1 Youth class.

points and awards.(see MPHC Rules and BY-Laws)

ARTICLE 4: YOUTH SCHOLARSHIP

SECTION 1:

(a) To be eligible for Youth Scholarship you must meet the

following qualification:

(1) You must be a member of the MPHC, MJPHC and AJPHA.

(2) You must show under 70% of total judges(14) in the year

scholarship is being applied for.

(3) You must also meet any additional MPHC criteria for year

end points and awards.(See MPHC Rules and By-Laws)

(4) You must be a High School Senior,not married or di-

vorced.

ARTICLE 4: DISSOLUTION

(a) If the MJPHC ceases to exist due to lack of participation

or commitment, the May show will convert back to the MPHC

and any MJPHC money will be turned over to the MPCH Board

of Directors.

ANY QUESTION OR SITUATION NOT COVERED BY THE MJPHC OR MPHC RULES AND BY-LAWS; WILL BE RESOLVED BY THE MPHC BOARD OF DIRECTORS THROUGH THE USE OF THE APHA NATIONAL RULE BOOK. IF THE PROBLEM CAN NOT BE RESOLVED THROUGH USE OF THE NATIONAL RULE BOOK, THE BOARD WILL DISCUSS & VOTE ON A DECISION. THE BOARD’S DECISION WILL BE FINAL. IN THE EVENT OF A CONFLICT BETWEEN THE CONSTITUTION OF THE MPHC AND THE RULES AND BY-LAWS OF THE AMERICAN PAINT HORSE ASSOCIATION, THE RULES OF THE APHA WILL GOVERN.